Certification Policies

CERTIFICATION POLICIES

ODAA’s professional designations are: Certified Dental Assistant (CDA): Certified Dental Receptionist (CDR): Certified Preventive Dental Assistant (CPDA); Certified Dental Assistant Level ll (CDA ll); Certified Dental Treatment Coordinator (CDTC). These designations and credentials may only be used after the name of currently certified ODAA members.

Members must apply for certification status. Presently the fee for certification is $75.00. If a member is already certified, they will be charged a $25 fee for additional certifications.

Applicants, who successfully completed a DA program but did not apply for certification immediately upon graduating, must demonstrate proof that they have been exposing radiographs within the past 3 years. Should they not be able to demonstrate this proof they will have to take a radiography refresher program.

All renewals of Certification shall expire on December 31st of each year. Each certified member must renew membership and submit documentation of 12 continuing education credits for annual certification renewal.

Level I (CDA)

Candidates for Level I Certification must be members in good standing; achieve a pass mark of 65% on ODAA’s Certification Examination for Level l Dental Assistants and in addition have:

  1. successfully completed an ODAA approved Dental Assisting program offered at either Etobicoke Collegiate; or
  2. successfully completed an ODAA approved Dental Assisting Program registered under the Private Vocational Schools Act of Ontario (regulation 801); or

Preventive Dental Assistant Certification (CPDA)

Candidates for Preventive Dental Assistant Certification must be members in good standing and have:

  1. successfully completed a Preventive Dental Assisting course approved by RCDSO: and
  2. provided RCDSO listing information prior to December 31, 1999.

Level ll Certification (CDA ll)

Candidates for Level ll Certification must be members in good standing, currently using their Level ll skills, attain the National Dental Assisting Examining Board (NDAEB) certificate, and in addition have:

  1. successfully completed a Level ll Dental Assisting Program at a College of Applied Arts and Technology; or
  2. successfully completed a Level ll Dental Assisting Program registered under the Private Vocational Schools Act of Ontario (regulation 801); or
  3. current registration from another Canadian jurisdiction; or
  4. successfully completed a Level ll continuing education program; or
  5. achieved a 65% on both a written and a hands-on clinical practical exam, if the current working requirement cannot be met.

Dental Receptionist Certification

Candidates for Ontario Dental Receptionist Certification must be members in good standing; achieve a pass mark of 65% on ODAA’s Certification Examination for Dental Receptionists and in addition have:

  1. successfully completed an ODAA approved Dental Reception or Office Administration Program offered at a College of Applied Arts and Technology; or
  2. successfully completed a Private Vocational School Dental Reception or Office Administration Program offered at an institution registered under the Private Vocational Schools Act of Ontario (regulation 801); or
  3. completed a verified minimum of two years’ full time practical experience as a Dental Receptionist or equivalent; or
  4. successfully completed ODAA’s Certified Dental Receptionist continuing education program;

Dental Treatment Coordinator Certification (CDTC)

Candidates for Certified Dental Treatment Coordinator Certification must be members in good standing and certified as a CDR, CDA, CPDA or CDA II and achieve a pass mark of 65% on ODAA’s Certification Examination for Dental Treatment Coordinators and in addition have;

  1. successfully completed an ODAA approved Dental Treatment Coordinator program; or
  2. completed a verified minimum of one year full time practical experience as a Dental Treatment Coordinator or equivalent.

Certification Reinstatement

Should a member’s certification lapse, i.e. they fail to submit the required number of certification renewal credits; they may apply to have their certification reinstated. The member must renew membership and submit the current value of certification renewal credits for one year plus the applicable fees. A member whose certification has lapsed may only reinstate their certification a maximum of one time by submitting credits.

Members who allow their certification to lapse only one year will be charged a reinstatement fee of $50.00 while members whose certification has lapsed more than one year will be charged a reinstatement fee of $75.00

For those whose certification has lapsed for less than 3 years, they must pay the applicable reinstatement fee; plus submit continuing education credits equaling 15 credits. These credits may have been obtained during the years where certification lapsed.

All members, whose certification status has lapsed for a period of more than three (3) years, will be required to renew membership, and achieve 65% on one of the applicable Ontario Certification Examinations, i.e. Level I Dental Assistant, or Dental Reception, Dental Treatment Coordinator or Preventive Dental Assistants (CPDA) to reinstate their certified designation

Level II Dental Assistants (CDA II) whose certification has lapsed more than three (3) years will be required to renew membership, have 15 credits and do a specified project within a certain time period.

Certification Policies for Internationally Educated Applicants

All International candidates applying for Certification must have their education/credentials assessed by an assessment service; Agencies that provide this include:

World Education Services-Canada (WES)
2 Carlton Street, Suite 1400
Toronto, ON
M5B 1J3

Internationally Educated Dentists:

ODAA will certify Internationally Educated Dentists only as Intra-Oral Dental Assistants. Applicants must successfully complete the National Dental Assisting Examination Board (NDAEB) written and clinical practical evaluations or a Level II upgrade program in lieu of the CPE from a Commission on Dental Accreditation of Canada (CDAC) accredited program to qualify for ODAA Certification. The written exam is required prior to doing the CPE or a Level II upgrade program. Please be advised that the upgrade program for international candidates is different from upgrade programs offered to those with Canadian education.

To be eligible to write the NDAEB examination, applicants must be qualified as intra-oral (Level II) dental assistants through formal dental assisting education or other formal allied dental healthcare educational programs such as dentistry or dental hygiene. At minimum candidates must show proof of formal education in the following mandatory skills:

  • Chairside dental assisting (Level 1)
  • Radiography
  • Oral hygiene instruction
  • Dietary counseling relative to oral health
  • Applying and removing dental dam
  • Selective rubber cup polishing
  • Applying anti-cariogenic agents
  • Taking preliminary impressions
  • Applying and removing matrices and wedges
  • Applying treatment liners (no pulpal involvement)
  • Applying pit and fissure sealants
  • Applying desensitizing agents
  • Applying topical anaesthetic
  • Use, care and maintenance of coronal whitening by bleaching trays

The NDAEB written exam constitutes Part 1 of the mandatory two-part NDAEB process for international applicants. Part II requires the successful completion of the NDAEB Clinical Practical Evaluation (CPE). International candidates may choose to attend Level II upgrading at a Canadian accredited dental assisting program rather than challenge the CPE. Upgrade programs must include the following intra-oral skills:

  • Radiography (HARP approved)
  • Applying and removing dental dam
  • Selective rubber cup polishing
  • Taking impressions for study casts
  • Applying treatment liners
  • Applying and removing matrices and wedges
  • Applying fluoride
  • Applying pit and fissure sealants
  • Applying desensitizing agents
  • Applying topical anaesthetics
  • Use, care and maintenance of coronal whitening by bleaching trays

For international candidates, ODAA will only certify those who have taken an upgrade course that is accredited by the Commission on Dental Accreditation of Canada (CDAC) or who have completed both parts of the mandatory NDAEB process.

Candidates for ODAA certification should research additional NDAEB requirements/information from their website www.ndaeb.ca

Internationally Educated Dental Assistants

Once you have had your education/credentials assessed, the NDAEB will determine if you are eligible to write the NDAEB examination which is limited to those with an intra-oral skill set and that skill set must include the following mandatory skills:

  • Chairside dental assisting (Level 1)
  • Radiography
  • Oral hygiene instruction
  • Dietary counseling relative to oral health
  • Applying and removing dental dam
  • Selective rubber cup polishing
  • Applying anti-cariogenic agents
  • Taking preliminary impressions
  • Applying and removing matrices and wedges
  • Applying treatment liners (no pulpal involvement)
  • Applying pit and fissure sealants
  • Applying desensitizing agents
  • Applying topical anaesthetic
  • Use, care and maintenance of coronal whitening by bleaching trays

The NDAEB written exam constitutes Part 1 of the mandatory two-part NDAEB process for international applicants. Part II requires the successful completion of the NDAEB Clinical Practical Evaluation (CPE). International candidates may choose to attend Level II upgrading at a Canadian accredited dental assisting program rather than challenge the CPE. Upgrade programs must include the following intra-oral skills:

  • Radiography (HARP approved)
  • Applying and removing dental dam
  • Selective rubber cup polishing
  • Taking impressions for study casts
  • Applying treatment liners
  • Applying and removing matrices and wedges
  • Applying fluoride
  • Applying pit and fissure sealants
  • Applying desensitizing agents
  • Applying topical anaesthetics
  • Use, care and maintenance of coronal whitening by bleaching trays

For international candidates, ODAA will only certify those who have taken an upgrade course that is accredited by the Commission on Dental Accreditation of Canada (CDAC) or who have completed both parts of the mandatory NDAEB process.

Candidates for ODAA certification should research additional NDAEB requirements from their website www.ndaeb.ca

International Candidates for Level 1 Dental Assisting

Should your educational background be the equivalent of what constitutes Level 1 in Ontario; then you will be required to complete a HARP approved Dental Radiography Course at an approved college program, then successfully pass our Level 1 Certification Examination in order to be ODAA Certified.

Level 1 Skills include:

  • Preparation of the treatment/clinical area
  • Cleaning and Sterilization of instruments and handpieces
  • Passing instruments to the dentist or hygienist (Single and Two handed technique)
  • Proper use of High Volume Evacuator within the Oral Cavity
  • Preparation of Restorative Materials
  • Perform simple laboratory procedures such as the pouring and trimming of study models
  • Maintains supplies and equipment (stocks and replenishes supplies)
  • Monitors Inventory
  • Assesses emergency situations, aware of emergency protocols, knowledge of First Aid, CPR
  • Assists in maintaining emergency drug kits
  • Ability to interpret Material Safety Data Sheets
  • Conducts spore/biological indicator tests
  • Recording data on patient’s record or chart as directed DDS
  • Patient and community education on oral health (extra-oral)
  • Other extra-oral duties as required by the dentist
  • Instruction in care and maintenance of pre-fitted appliances
  • Expose, process and mount radiographs as specified by HARP

Candidates who follow this protocol will be eligible to upgrade to a Level II or intra-oral dental assistant by completing a Level II upgrade program from a Commission on Dental Accreditation of Canada (CDAC) accredited program and then will be eligible to write the NDAEB examination.